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Treatment of Grades and Courses

• Credits with grades of A, A-, B+, B, B-, C+, C, C-, D+, D, and F are included in the cumulative GPA calculation.
• Credits with grades of A, A-, B+, B, B-, C+, C, C-, D+, D, and P are considered both attempted and completed for general education requirements in the undergraduate program.
• Credits with grades of A, A-, B+, B, B-, C+, C, C-, and P are considered both attempted and completed for all prerequisite and major specific courses for both the graduate and undergraduate programs.
• Credits with grades of F or NP (all courses) and D+ or D (prerequisite and major specific courses) are considered attempted but not completed
• Incomplete (I) grades are not counted in the initial cumulative GPA, and are considered attempted but not completed. Once a final grade is entered, the students SAP standing may be recalculated.
• Withdrawal (W) grades received after the add/drop period are not included in the GPA calculation and count as attempted but not completed.
• Accepted transfer credits are considered both attempted and completed. Transfer credits are not included in the cumulative GPA calculation.
• Courses taken because of a change in major are all considered in the pace and maximum timeframe requirements.
• Courses taken for Audit are not eligible for financial aid and therefore, not included in the SAP calculation.
• For repeated coursework, the initial course and repeated course are included in all pace, and maximum time frame calculations. Only the latest grade will count towards the cumulative GPA grade point average.
• For students pursuing a second degree (post-baccalaureate or graduate level), only credits taken at GFU or transferred that apply to the current program of study are counted in the cumulative GPA and maximum timeframe calculation.
• For students pursuing more than one program of study at the same time, the maximum time frame may be adjusted to account for both programs. Any shared requirements will only be accounted for once.

Losing Financial Aid Eligibility

Warning

Students who fail to maintain the minimum standards for pace or cumulative GPA requirements will be placed on a warning status for one semester and may continue to receive financial aid for one semester.

Revoke

Students who fail to maintain the minimum standards for pace and/or cumulative GPA requirements for two consecutive semesters or have reached their maximum timeframe will be placed on a revoked status and are ineligible to received financial aid in subsequent semesters.

Notification

The Financial Aid Office will notify students who do not meet the SAP requirements and are on either a warning or revoke status via email at their Â鶹´«Ã½ Fox email address.

Re-Establishing Financial Aid Eligibility

Students may re-establish eligibility for financial aid in one of the following ways:

1. The student takes classes and pays for tuition and other charges as applicable without the help of financial aid and does well enough in the coursework to satisfy SAP at the end of the subsequent semester(s).
2. The student submits a successful appeal - see procedures below. Students who are beyond the maximum time frame to completion may regain financial aid eligibility on a semester-by-semester basis through the appeal process.

Appeal Process

Students who wish to appeal must submit a 
Note: You must be logged in to your Â鶹´«Ã½ Fox Gmail account to access this form.

 The appeal must include the reasons the student failed to meet SAP and what has changed or what measures will be taken so that they can meet SAP during the next evaluation period.

Traditional undergraduate students will also be required to meet with their CAP Coach as part of the appeals process.

 Appeal circumstances are reviewed on a case-by-case basis and may include but are not limited to: External factors that impacted their ability to study, health or family issues.

Appeal Deadlines

In order for an appeal to be granted for a term, all required steps including the final signed SAP plan must be submitted to the Financial Aid Office no later than the specified deadlines below.

• Fall 2024: September 6, 2024
• Spring 2025: January 24, 2025
• Summer 2025: May 23, 2025

Appeal Decision

The Financial Aid SAP Committee will review an appeal once all required documents are submitted. If the appeal is approved, the student will be placed on probation and will be eligible to receive financial aid for one semester. A student may re-establish eligibility by meeting the SAP standards or the conditions set forth in their academic plan.

• If after the probationary semester, the student is meeting the minimum SAP requirements, the probationary status will be removed, and the student will continue to be eligible for financial aid.
• If after the probationary semester, the student is not meeting minimum SAP requirements, but they are meeting the terms of their academic plan, their academic plan is rolled over to the next semester and the student will continue to be eligible for financial aid. SAP will be re-evaluated upon completion of that semester.
• If after the probationary semester the student is not meeting the minimum SAP requirements or the terms of their academic plan, they will be placed back on a SAP Revoke status and may submit a new appeal.

If the SAP appeal is denied, the student may attend without financial aid to re-establish eligibility. A period of non-enrollment is insufficient to re-establish eligibility. 

Students will be notified of their SAP appeal decision via email at their Â鶹´«Ã½ Fox email.

Financial Aid Probation is Not the Same as Academic Probation

Please note that the SAP policy applies to financial aid eligibility and is separate from the academic standards required by the University for continued enrollment. However, if a student is academically suspended, the student is also considered to have failed SAP. Students must appeal their academic suspension before appealing their financial aid standing.